If you’re like many of our business clients, you spend a good portion of your day in Gmail. And while Google Workspace is packed with powerful features, most users barely scratch the surface. At Bob’s Computer Service, we’ve helped plenty of small business owners streamline their inboxes—and save serious time—with just a few simple tweaks.
Here are five simple Gmail tricks that can make a real difference in your workday:
1. Use “Schedule Send” to Deliver Emails at the Perfect Time
Just wrapped up a late-night email? Or want to make sure your message lands at the top of a client’s inbox first thing in the morning?
Gmail’s Schedule Send feature lets you write now and send later. Click the little arrow next to the “Send” button, and pick your date and time.
Pro tip: This is especially useful for following up with leads or sending recurring reminders at just the right moment.
2. Use Labels and Filters to Organize Like a Pro
Labels are like folders—but smarter. Combine them with filters to automatically sort emails as they arrive. You can automatically tag invoices, client messages, or even filter out newsletters.
This keeps your inbox clean and your focus where it belongs—on what matters most.
3. Use “Templates” for Common Replies
If you find yourself typing the same email repeatedly, try Using Templates.
Enable it in Gmail settings under Advanced, then create canned responses you can insert with just a couple of clicks. Whether it’s onboarding a new client or sending out weekly updates, Templates save you from typing things twice.
4. Snooze Emails Until You’re Ready
Sometimes, you’re not ready to deal with an email, but you don’t want it to get buried either.
That’s where Gmail’s Snooze comes in. Hit the clock icon and bring the email back later when you’re ready to handle it.
Great for avoiding inbox overwhelm, especially on busy Mondays or right before closing time.
5. Use “Search Chips” to Find Anything Fast
You don’t need to scroll through pages of email to find what you’re looking for.
Gmail’s Search Chips (those buttons that pop up when you search) let you instantly filter by things like date, attachment type, or sender.
Looking for that contract you sent to a client last quarter? You’ll have it in seconds.
Final Thoughts: Small Tweaks, Big Results
Most small business teams don’t have time to sift through email clutter or hunt for buried threads. But with just a few tweaks, Gmail can become one of the most efficient tools in your digital toolbox.
If you or your team need help setting up Google Workspace, training your staff, or customizing Gmail to work harder for your business, we’re here to help. We serve businesses in Springfield, MA, and Enfield, CT, with expert-level Google Workspace support.
Need a productivity boost? Let us fine-tune your Google Workspace setup.
Call Bob’s Computer Service today and let’s make your inbox work for you.
